The College of Arts and Sciences accepts travel funding requests from CAS faculty members and students. Highest priority for funding will be given to travel for presentations at research conferences, but other research related travel will be considered.
The college will approve up to 2/3 of the total travel expenditures for faculty up to a maximum of funding per faculty member of $1,600 per fiscal year (July 1-June 30). Maximum funding per student is $750 per fiscal year to present at a conference or $500 per fiscal year to attend a conference without presenting. The funds may be used for more than one trip, as long as the annual maximum is not exceeded.
Applicants may also apply for $500 for International Travel. This would be in addition to the $1600 maximum. All other rules apply.
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- All regular full-time faculty members (as defined in the Faculty Handbook section 3.1.1.) within the College of Arts and Sciences are eligible to apply.
- OU students who have formally declared a CAS major and are in good standing academically are eligible to apply.
- The college strongly encourages each applicant obtain support from other sources and list them on the CAS TAP request form. If space does not allow, please attach documentation.
- Requests for funding must be submitted to the CAS Dean’s Office no later than 30 days prior to the start date of travel. No retroactive requests will be approved.
- Complete the CAS Travel Assistance Program (TAP) Form (only one trip per form).
- Attach a brief narrative stating the purpose and benefits of the travel to the applicant (no more than two pages).
- Attach a copy of the invitation to present/perform from the conference or event/venue (if presenting).
- Attach a letter of support from the academic unit’s chair/director (required for students; optional for faculty members).
- Attach a copy of the current unofficial transcript (students only). Do not have them mailed to us from OU Records office.
- Submit the printed CAS Travel Assistance Program (TAP) Form with all required attachments and supporting documentation to the academic unit’s chair/director for approval.
- The academic unit will verify all required attachments and supporting documentation (including documentation of other contributions) are attached to the form prior to forwarding them on to the CAS Dean's Office.
- Submit the printed (hard copy) signed original of the CAS Travel Assistance Program (TAP) Form, required attachments and supporting documentation to: College of Arts & Sciences Dean’s Office Ellison Hall, Room 323, 633 Elm Avenue Attention: Meagan Fulk
- Upon completion of the travel, the traveler’s academic unit will process the travel reimbursement for each approved applicant.
- The academic unit will then submit the CAS Request for Reimbursement Form along with the CAS commitment and paid supporting documentation (email approval and Commitment vs. Budget sheets) to the CAS Dean’s Office to request reimbursement. CAS will reimburse for only 2/3 of the total actual expenditures or up to the approved amount of the travel request on the approved dates and destination (the lesser total). Approved funds will be available to each unit for a maximum of six months after the completion of travel.